Background: Founded in 1991, the non-profit Champaign Urbana Theatre Company (CUTC) is the resident theatre company of the Historic Virginia Theatre. The organization provides residents with opportunities to experience and participate in all aspects of the performing arts by presenting high-quality theatrical productions, volunteer opportunities in theatre trades, education, and leadership through the promotion of theater arts to the community. The Company produces four Broadway-style musicals each year, offers education courses, and supplements productions through Singing Valentines and Seven Corpse Murder Mystery Dinners. The organization is staffed by one managing director and governed by a 12-member board of directors.

Job Summary: Reporting to the Board President, coordinate the day-to-day and overall company operations, including fundraising, ticket sales, community relations, education programming, office management, and volunteer management. It is anticipated that volunteers will be recruited to assist with many of these duties.

BASIC JOB FUNCTIONS

1. Manage company office

Responsible for the overall operation of the office:

·         Answer phones, monitor and respond to email, and manage walk-in traffic needs.

·         Oversee other general office duties (e.g. record keeping, copying, mailings, etc.).

·         Compile and furnish show information to graphic designers for program and poster design.

·         Oversee the loan/return system for costumes, props, and construction materials.

·         Schedule and train volunteers to perform daily operations.

·         Other related duties as assigned.

2. Fundraising

Develop and coordinate the implementation of all fundraising strategies and activities:

·         Work with the board to establish annual and long-term fundraising goals.

·         Work with the board and volunteers to identify new donors and sponsors.

·         Develop, plan, and execute fundraising campaigns, special events, and other fundraising activities.

·         Track, cultivate, renew, and upgrade current and prospective major donors and sponsors through diversified strategies of written correspondence, phone calls, personal visits, and donor events.

·         Maintain donor database.

·         Identify grants, submit applications, and conduct necessary follow-up and reporting.

·         Serve as staff liaison to the Fundraising Committee.

3. Outreach and Community Relations

Create and implement a community relations and outreach (marketing) program to enhance the work of the organization:

·         Work with the board, to create outreach and publicity plans and goals.

·         Work with the board to engage in outreach opportunities, including speaking engagements, written publicity submissions, promotional needs, media work, etc.

·         Publicize the work of CUTC as needed in various venues throughout the community.

·         Serve as staff liaison to the Marketing Committee.

4. Ticket Sales

With the Board Treasurer and Marketing Committee, organize and execute seasonal, group, and individual ticket sales:

·         Work with the board to create ticket sale goals.

·         Organize and schedule people to sell tickets.

·         Identify opportunities for group sales (e.g. churches, employers, etc.).

5. Volunteer Management

With the Volunteer Committee, as needed:

·         Volunteer database maintenance

·         Train and schedule office assistants

·         Plan volunteer recognition efforts.

·         Maintain reporting on volunteer statistics including hours worked, positions held, etc.

6. Education Programming

·         Coordinate with current education instructor regarding marketing, budgeting, class recommendations, collection of income, and reporting to the board.

QUALIFICATIONS:                  

·         Previous non-profit experience, especially management level, desired.

·         Experience with fundraising/development, or related work experience.

·         Computer skills using Microsoft Word, Excel, and other basic programs.

·         Experience performing general office duties such as record keeping, answering phones, copying, responding to email, performing mailings, etc.

·         Experience organizing and managing in an office setting.

·         Experience with donor databases and web management tools a plus, but not required.

·         Grant writing experience a plus, but not required.

Hours: Full time;  flexible hours with some hours worked during normal business hours. Evening and weekend work required, especially during production periods.

Salary & Benefits: Salary of at least $30,000 and commensurate with experience. Two weeks paid vacation; ten paid pre-arranged holidays per year; two paid personal days per quarter; health insurance stipend.

To Apply: Please send a resume, cover letter, and contact information for three references to CUTC Managing Director Search, P.O. Box 6104, Champaign, IL 61826 or email it to cutctechie@prairienet.org. Inclusion of a writing sample is recommended. Applications are due June 1, 2008.  Preferred hire date: July 1, 2008.